STEELE CREEK RESIDENTS ASSOCIATION
Section 1. This organization shall be known as the
STEELE CREEK RESIDENTS ASSOCIATION.
Section 1. The STEELE CREEK Community shall consist of that
area of southwestern Mecklenburg County, North Carolina that generally lies
south of Charlotte Douglas International Airport and west of Sugar Creek and
Section 1. The objectives of the Association shall be
community enrichment and progress through the improvement and preservation of
the quality of life for all its residents.
Section 2. It shall be the policy of the STEELE CREEK
RESIDENTS ASSOCIATION to avoid all discussion on sectarian, religious, and
Section 3. The STEELE CREEK RESIDENTS ASSOCIATION shall
be non-shareholding, non-profit, and non-partisan.
Section 1. Resident membership in the Association shall
be confined to all having residence, properties, and/or business establishments
in the Steele Creek Community who have paid their dues for the calendar year. Only one membership is required for each
household or company.
Section 2. Members who find it necessary to move out of
the community shall be retained on the membership list as a non-resident member
as long as he/she continues to pay dues.
Section 3. Non-resident members shall not have the
privilege of holding office in the Association but shall have the privilege to
Section 1. Anyone who shall cease to be a member of the
STEELE CREEK RESIDENTS ASSOCIATION shall thereupon forfeit all interest in all
property belonging to the Association.
Section 1. Dues for
membership in the STEELE CREEK RESIDENTS ASSOCIATION shall be $10.00 per member
(whether individual, household, or business) and may be revised from
time-to-time upon majority approval of the Executive Board.
paid membership is entitled to one ballot for voting purposes as specified in
for one year are payable prior to or at the time of the annual meeting.
Section 2. Any member who becomes delinquent in annual
Association dues shall have his/her rights as a voting member suspended.
Section 3. New members accepted during the year shall
pay annual dues in full without the benefit of pro-ration.
Section 1. The
affairs and property of the Association shall be managed by its Executive Board
of Directors plus the immediate past President as described in Section 2(d) if
the immediate past President is not otherwise a Director. Each member of the Executive Board shall,
upon election, immediately enter upon the performance of their duties and shall
continue in office until their successors shall be duly elected and qualified.
Section 2. The procedure for the election of Officers
and Directors shall be as herein outlined.
The number of Directors shall be fixed from time-to-time by the
Executive Board but shall consist of not less than seven (7) and not more than
nine (9) including the following officers: the President,
the Vice President, the Secretary, and the Treasurer.
Election of Directors shall be in accordance
with the provisions of Article IX.
shall be elected for a term of up to three years as submitted by the Nominations
Committee, and terms shall be staggered so that, at the time of each annual
meeting, the terms of approximately one-third (1/3) of all members of the
Executive Board shall expire. Directors
may serve any number of consecutive terms.
shall be elected by the Executive Board at such times and following such
processes as it deems appropriate or when a position becomes vacant. Each Officer must also be a Director. Officers may serve terms of such length as
the Board may designate, but not to exceed two years. Officers may serve consecutive terms.
retiring President automatically becomes a member of the Executive Board for a
term of one year.
Section 3. Nominees for the office of President of the
STEELE CREEK RESIDENTS ASSOCIATION, in order to
qualify for election to the office, shall have been a resident member in the
Association for not less than one year.
Section 4. No member shall hold more than one Association
office at a time.
Section 5. A candidate for the Executive Board of
Directors shall be a resident
member in good standing in the Association.
Section 6. In the event of a vacancy in any office, the
Executive board may fill the position for the remainder of the unexpired term
Section 7. Any officer unable to perform the duties of
the office for any reason whatsoever for a period of sixty (60) days shall
submit a resignation in writing to the Executive Board. In the event the Executive Board determines
in its sole judgment that any officer has failed to perform the duties of the
respective office for at least sixty (60) days, the Executive Board shall initiate
the removal of such officer, allowing five (5) days for delivery of notice to
that officer, and shall then declare such office vacant and such office shall
be filled in accordance with the provisions of Section 2(c) of this Article.
Section 1. The Executive Board shall be composed of the
current elected officers and directors and the immediate past President of this
Association if the immediate past President is not otherwise a Director. The past President shall be a non-voting
member of the Executive Board and shall vote only in case of a tie vote.
Section 2. The Executive Board shall carry out policies
and objectives of the Association between its business meetings in accordance
with the provisions of these By-laws.
Section 3. Regular meetings of the Executive Board shall
be held on the first Tuesday of each month, unless otherwise designated by vote
of the Executive Board. Special meetings
may be called by the President or by a majority of the
Section 4. A majority of the
Executive Board shall constitute a quorum for any meeting and a vote of the
majority of those present and voting, a quorum being present, shall constitute
Section 5. In the event of a vacancy on the Executive
Board, before a full term has expired, the Board may appoint from the
resident membership of the Association a Director to fill the vacancy for the
unexpired term only.
Section 6. The officers and other members of the
Executive Board shall receive no compensation for their services as said
officers. However, they may be
compensated for services rendered beyond the scope of their office and/or for
actual expenses incurred for services on behalf of the Association. Such expenditures shall require the approval
of the Executive Board.
Section 7. Any Executive Board member unable to perform
the duties of the position for any reason whatsoever for a period of sixty (60)
days shall submit a resignation in writing to the President. In the event the Executive Board determines
in its sole judgment that any of its members has failed to perform the duties
of the position for at least sixty (60) days, the Executive Board may initiate
the removal of such member, allowing five (5) days for delivery of notice to
that member, and may then declare such position vacant and such office may be
filled in accordance with the provisions of Section 5 of this Article.
AND ELECTION OF EXECUTIVE
Section 1. Nominating
Nomination Committee shall be appointed by the Executive Board at least sixty
(60) days prior to the annual meeting, consisting of a Chairman and two
members. At least 30 days prior to the
annual meeting, the Nominating Committee shall submit to the Executive Board,
in writing, a slate of a least one candidate for each Director position that is
expiring or vacant. All candidates must have consented to the
nomination and must be resident members in good standing.
for open Director positions may also be submitted by Association members in
good standing, with one additional member seconding the nomination, to the
Chairman of the Nomination Committee at least thirty (30) days prior to the
annual meeting. The Nominating Committee
will review submitted nominees according to the same qualifications as the
candidates already approved for the slate provided such nominee(s) consent to
Section 2. Voting
for new Directors shall take place at the annual meeting.
(b) Members must be
present at the annual meeting to vote in the election, which shall be by ballot, except that if there is but one
candidate for each Director, the ballot may be dispensed with and the Directors
elected via voice vote.
(c) Each Association member
(whether individual, household, or company) in good standing shall receive one
ballot and thereby be eligible to cast one vote for each open Director position. Absentee ballot for voting by proxy shall not
(d) A simple tally of
the highest voted candidates shall determine the confirmed Directors for the
coming term. In case of a tie, a simple
voice vote will break the tie.
DUTIES OF OFFICERS
Section 1. The President shall:
Preside at all meetings of the Association and
the Executive Board.
Appoint the members of all standing committees
and any special committees approved by the Executive Board and name the
Chairman of said committees.
Have the authority to disburse Association
funds in the absence of the Treasurer.
Be a member ex-officio of all committees
except the Nominating Committee.
Be the principal executive officer of the
Association and shall supervise the affairs of the Association subject to the
control of the Executive Board.
Perform other duties incident to the office of
Section 2. The Vice President shall:
Assist the President in all ways.
Assume the duties of the presidency in the
absence of the President.
Perform such other duties as may be assigned
by the Executive Board.
Section 3. The Secretary shall:
Keep an accurate record of all Association and
Executive Board meetings.
Conduct the correspondence of the Association in
accordance with the direction of the President and/or the Executive Board.
Perform such other duties as may be assigned
by the Executive Board.
Section 4. The Treasurer shall:
Have custody of all Association funds, making
disbursements only as authorized by the Association through the Executive Board
either by specific action or by adoption of a budget.
Be responsible for an up-to-date record of the
Association membership showing the name and address of each member based on who
have paid dues for the year.
Pay all approved bills promptly by check.
Keep the books on a current basis and make a
financial report at the meetings of the Executive Board.
Prepare an annual financial report as of December
31 for the membership of the Association.
The Treasurer may be required to furnish bond
in such amount as shall be determined by the Executive Board.
a Post Office Box at the Steele Creek Post Office, which shall be the official
address for the Association.
such other duties as may be assigned by the Executive Board.
Section 5. Officers may delegate duties to other
Directors or Members with the approval of a majority of
the Executive Board.
Section 6. All records
pertaining to any office are the property of the Association and must be
transferred as directed by the Executive Board within fifteen (15) days by the
person vacating the office FOR ANY REASON WHATSOEVER.
Section 1. General meetings of the Association
membership at large shall be called by the Executive Board as needed, but shall be no less than annually.
Section 2. The Annual Meeting of the Association shall ordinarily be held in February or
Section 3. The
Association shall notify the members and the community of the time and location
of the annual meeting through email (if an email has been provided), social
media, and other means as appropriate.
Section 4. The
fiscal year of the Association shall be from January 1st through December 31st
of each year.
Section 5. Directors shall be elected at the annual
Section 6. Those members
present at any Association general or annual meeting shall constitute a quorum.
Section 1. Committee members and the Chairman of these
committees shall be appointed by the President.
Section 2. The Chairman of each committee must be a
member of the Association.
Section 3. All Committees shall be directly responsible
to the Executive Board and with the exception of the
Nominating Committee, shall submit all plans, prior to execution, to the
Executive Board for approval.
Section 4. Upon approval of the Executive Board, the
President may declare a Committee Chairmanship vacant because of nonperformance
of duties and appoint a successor.
Section 5. All Committees shall, within fifteen (15)
days after the conclusion of their appointment, transfer their files to their
successors or to the Elected Officers.
Section 6. The Association shall establish and maintain
a Land Use Committee, which shall be
a standing committee of the Association.
The Land Use Committee shall be comprised of
the Executive Board of the STEELE CREEK RESIDENTS ASSOCIATION plus any
additional persons appointed by the President.
plans to study the improvement of the growth and development of the community,
stimulate interest in community affairs, and plan opportunities to broaden the
contact service of the Association in the community.
on behalf of the Association in meetings, committees, and other activities
organized and led by the Charlotte Planning, Design & Development Department.
The Committee shall:
all proposed rezoning petitions submitted to the
Charlotte Planning, Design & Development Department pertaining to any properties located within the boundaries of the
Steele Creek Community.
any proposed rezoning petitions that petitioners bring to the attention of the
Committee pertaining to any properties located within the boundaries of the
Steele Creek Community.
feedback to petitioners, agents of petitioners, the
Charlotte Planning, Design & Development Department, and elected officials as is deemed appropriate.
Discuss and take action regarding any issue
affecting the preservation or improvement of quality of life for the Steele
Creek community and its residents as it feels appropriate, unless a separate
committee has been established to address such issues.
Section 7. A Nominating
Committee shall be established and appointed by the President at least
sixty (60) days prior to the annual meeting as described in Article VIII,
Section 1(a) and shall expire each year after elections are completed at the
Section 8. The Executive Board may
establish other Committees as it deems appropriate to perform such tasks and to
serve for such periods as the Board may designate by resolution. Each committee shall operate in accordance
with the terms of such resolution.
Section 1. An audit or review shall be made of the
Association financial records by a qualified person or persons appointed by the
Executive Board. Such audit or review
shall be completed within thirty (30) days of the close of the fiscal year, a
written report covering the audit or review submitted to the Executive Board
and the records transferred to the Treasurer.
Section 2. In the event of a vacancy in the office of
Treasurer, an audit or review shall be made of the Association financial
records by a qualified person or persons appointed by the Executive Board. Such audit or review shall be completed
within fifteen (15) days after receipt of the records, a written report
covering the audit or review submitted to the Executive Board and the records
transferred as directed by the Executive Board.
Section 1. In the event of dissolution, abandonment, or
termination of the Charter of this Association:
no income, contribution, or other revenue or funds shall accrue to the
benefit of any individual or of any group, and any and all assets then
possessed by the Association, after current indebtedness has been paid, shall
be distributed by the Executive Board for such charitable use or uses as the
Board may direct.
Section 1. These by-laws may be amended or replaced by a
two-thirds vote of the members present and voting at any Association general
meeting, a quorum being present, provided text of the proposed amendments has
been submitted to the membership by email by the Executive Board in writing at
least thirty (30) days prior to the meeting date or by reading at the previous
general Association meeting.
Section 1. These By-laws, and/or amendments thereto,
shall become effective upon adoption unless otherwise specified. These By-laws shall replace in their entirety
any other Association By-laws previously adopted.
Section 1. The Association shall use any of the
following four (4) logos on its website, official paperwork, and market communications:
Adopted November 13, 2018